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Summer Camp Policies
For online purchases made prior to May 1, 2013, clients must pay 50% or more of the program price. The remainder will be
charged automatically on May 2, 2013. By enrolling in a program, it is understood
that all policies here and on our website have been read and
Pre-camp paperwork is mandatory for your child to attend camp. Campers will not be allowed to attend camp until all necessary paperwork has been completed in our online system. Camp days missed for this reason are non-refundable.
3. CANCELLATIONS & REFUNDS - DAY & OVERNIGHT CAMPS
Due to high demand, cancellations of Day Camps and Overnight
Camps prior to May 1st will result in a $100 cancellation fee,
with the remainder refunded to you. Cancellations made after May 1, 2013 receive no refund.
Cancellations made after May 1st
due to short term illness/injury must be rescheduled for the same
summer at the Camp Transfer fee of $35.
Cancellations made after May 1st due to long term illness/injury
must be accompanied by a doctor's note for a $100 cancellation
fee with the remainder refunded.
4. CANCELLATIONS & REFUNDS - TEEN EXPEDITIONS
Expedition deposits of 50% are non-refundable. For registrations made
after May 1, 2013, payment is due in full. Applications received after
May 1, 2013 should include payment in full and are not eligible for a
5. CAMP SESSION TRANSFERS
A Camp Transfer fee of $35 will be assessed for
each camp session change. No Camp Transfers are allowed within two weeks from the start
date of your camp session. Expedition registrants can only transfer
into other Expedition camp sessions or tuitions are forfeited.
On or before May 1, 2013, those transferring to a similar value camp
program (Day Camp to Day Camp or an Overnight Camp to
Overnight Camp) will have a $35 Camp Transfer fee assessed.
Those transferring to a lesser valued camp
program (Overnight Camp to Day Camp) will have a $100 Camp
Transfer fee assessed.
6. TUITION REBATES
We do not issue tuition rebates for weather conditions, late arrival, early withdrawal,
short term illness/injury, accident, or dismissal during any of our
camps or expeditions. Transportation costs accrued due to early withdrawal/
dismissal will be assumed by the parent(s).
7. BEHAVIOR REGULATIONS
Campers are expected to adhere to all safety instructions at all times. Refusal to follow safety instructions may result in immediate dismissal. Disruptive behavior, physical
aggression, violence of any sort, inappropriate language, the use of
alcohol, drugs, or tobacco products, or disrespect towards
others and/or their property will not be tolerated and may result in
immediate dismissal from the program. Transportation costs due
to early withdrawal/dismissal and/or equipment damage due to misbehavior will be assumed by the parent(s).
Our camps run rain or shine and Adventure Links follows the
program itineraries as closely as possible. We do halt an activity and
move to the most protected area in the event of lightning, severe
rain, or high winds. Occasionally, unpredictable weather conditions,
permit status, group dynamics or other circumstances necessitate
itinerary modifications. Adventure Links reserves the right to alter
sites or activities when necessary and provide appropriate substitute
activities or locations.
9. PROGRAM CANCELLATION OR EARLY TERMINATION
Adventure Links reserves the right to cancel a program. In the very unlikely event that this would occur, Adventure Links will refund tuition paid or a free camp transfer will be available.
10. PICK-UP/DROP-OFF LOGISTICS
In the morning, the staff is instructed to wait 15 minutes past the
pickup time to accommodate slightly late arrivals. In the afternoon,
we stay with all children until each parent or guardian arrives.
Parents are expected to drop off and pick up their children in a timely
manner, with proper identification. An additional fee of $50 will be
assessed for parents more than 30 minutes late to an afternoon pick
11. PROMOTIONAL RELEASE
Upon enrolling in an Adventure Links program, the parent/guardian
and applicant authorizes Adventure Links to the use of photos,
quotes or video footage from camp programs for the purpose of
The parent/guardian is responsible for any medical expenses
or transportation costs related to a camper's illness, accident or
departure from the program. In addition, Adventure Links is not
responsible for theft, loss or damage to personal property.
For some programs, Adventure Links employs the services of
reputable and professional companies for specific activities. Often
such subcontractors require additional waivers/paperwork from our
14. CONTAGIOUS DISEASE
Adventure Links will take reasonable precautions to prevent and
contain the spread of disease. It is the responsibility of the parent to
inform Adventure Links of any contagious disease your child may be
experiencing and take appropriate measures to treat your child for
the condition. Please refrain from sending your child to camp with a
contagious or infectious disease. Contact the Adventure Links office
as soon as you are aware that your child will not be attending camp.
Adventure Links primarily serves children who have independent
skills in all areas, can follow directions in a large group and work well
with their peers. If your child has special needs or requires support
to follow directions and maintain appropriate behavior and attention
please call the office to see if Adventure Links is right for your child.
Return to the Summer Introduction page.
Summer Camp Inquiry
- 800.877.0954 -
13220 Yates Ford Road
Clifton, VA 20124